Flood Preparedness Brochure Graphic Design and Project Management
The King County Flood Control District is accepting proposals to provide the District with Flood Preparedness Brochure Graphic Design and Project Management Services. The specific services are listed in the Scope of Work. Upon review of the proposals, the District will make a final decision as to which specific services will be performed and the timeline of performance.
The District is requiring electronic submittals for this solicitation. Electronic submittals shall be delivered through email and addressed to Russell Pethel, Administrator / Clerk, at firstname.lastname@example.org, and include “Flood Ready Brochure – Proposal” in the subject line. Proposals must be in MS Word or PDF format and cannot exceed 20MB. Proposals received later than 5:00 p.m. June 23, 2023 will not be considered. A copy of this Request for Proposals (RFP) may be obtained from the District’s web site at https://kingcountyfloodcontrol.org.
The District reserves the right to reject any and all submittals, and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the District to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFP does not obligate the District to accept or contract for any expressed or implied services.
The District assures that no person shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. The District further assures that every effort will be made to ensure non-discrimination in all of its programs and activities, whether those programs are federally funded or not. In addition to nondiscrimination compliance requirements, the Service Provider(s) awarded a contract shall comply with federal, state and local laws, statutes and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subjects.
Tentative RFP Schedule:
|RFP Issued||June 9, 2023|
|Questions Due to District||June 16, 2023|
|Questions Posted with District Response||June 20, 2023|
|RFP Submissions Due||June 23, 2023|
|Consultant Interviews (if needed)||June 29-30, 2023|
|Consultant Selection||July 7, 2023|
|Contract Execution||July 21, 2023|
About Our Organization
In April 2007, the Metropolitan King County Council created a new countywide special purpose district, the King County Flood Control District, to provide funding and policy oversight for flood risk reduction capital projects and programs in King County.
The Flood Control District’s Board of Supervisors is its primary governing body and is composed of the members of the Metropolitan King County Council. The District is responsible for planning, funding maintenance and repairs of the flood control system.
The District is aimed at protecting lives and property and ensuring that a significant portion of King County’s economic infrastructure is safe from the damage that can be caused by fall and winter storms.
Scope of Work
Below is a list of specific services that may be sought by the District.
- Support development of projects to be highlighted.
- Preparing one general audience / countywide brochure and up to 5 district specific brochures.
- Draft content: chair’s message, individual district articles (up to 5), and additional revisions to flood flow information, etc. and manage approvals.
- Coordinate design and translations of countywide brochure into 21 languages.
- Perform project management, including coordination with King County Water and Land Resources Division, updates to Flood Control District, managing timelines, mailing brochures, etc.
- Provide design, updates/tweaks, for a countywide brochure and up to 5 district versions.
- Prepare and deliver final print files for each brochure (up to 6).
- Translation, independent review, and graphic design of the full brochure from English into 21 languages: Amharic, Arabic, Burmese, Khmer, Simplified Chinese, Traditional Chinese, Farsi, Hindi, Japanese, Korean, Nepali, Oromo, Punjabi, Russian, Samoan, Somali, Spanish (Latin America), Tagalog, Tigrinya, Ukrainian, and Vietnamese.
Tasks & Timeline
The goal is to have brochures ready by the end of October 2023.
Proposal Submission and Evaluation
The proposals submitted shall include the following elements:
- Executive Summary:
An executive summary letter should include an overview and the key elements of the consultant’s proposal. Indicate the address, telephone number, and email of the respondent’s office located nearest to Seattle, Washington, and the office from which the project will be managed.
- Proposal to Meet Scope of Work:
This section should clearly describe the consultant’s proposal to meet the scope of work, including but not limited to the methodology or methodologies planned to be used to carry out the specific tasks, short description of how the consultant would seek a solution for the specific tasks, the staff from the consulting firm who would be assigned to this project, and the estimate billing rate or fee that would be applicable to each service (or overall).
Include resumes of consultant firm and/or of consultant assigned to this project. Include three references, including two with directly related experience. For each reference indicate the reference’s name, organization, title, complete mailing address and telephone number. The District reserves the right to contact any organizations or individuals listed.
The District will evaluate proposals using the following criteria:
- Project Understanding and Approach
- Related Experience and Expertise of Consultant
- Response of References
- Proposed Budget
The proposals will be the basis from which interested consultants will be selected for interviews. Upon completion, the District will determine the most qualified consultant based on all materials and information presented. The District will then begin negotiations for an agreement with the selected consultant. The District reserves the right to reject any and all submittals at any time with no penalty, or to waive immaterial defects and minor irregularities in any submittal. The District reserves the right to refrain from contracting with any respondent. Consultants eliminated from further consideration will be notified by the District as soon as practical.
A consultant’s response that indicates that any of the requested information in this RFP will only be provided when the consultant is selected as the apparently successful consultant is not acceptable, and, at the District’s sole discretion, may disqualify the proposal from consideration.
A selection committee will review all qualifications, select finalists and may conduct interviews prior to making the final selection of the consultant. If invited to an interview, the consultant shall make those assigned to work on this project available during this phase of the selection process.
Prior to the commencement of work, the District and the selected consultant will meet to settle contract details. A letter notifying the consultant of the District’s award will constitute notice to proceed. The District is not responsible for any costs incurred by the consultant in the preparation of the proposal. Once submitted to the District, all qualifications will become public information. The selected qualified consultant will be required to use the District Professional Services Agreement (Attachment A) and accept all language contained within. Any qualified consultant that has significant reservations concerning using this agreement should not respond to this request.
The District is requiring electronic submittals for this solicitation. Electronic submittals shall be delivered through email and addressed to Russell Pethel, Administrator / Clerk, at email@example.com, and include “Flood Ready Brochure – Proposal” in the subject line. Proposals must be in MS Word or PDF format and cannot exceed 20MB. Proposals received later than 5:00 p.m. June 23, 2023 will not be considered. A copy of this Request for Proposals (RFP) may be obtained from the District’s web site at https://kingcountyfloodcontrol.org
The deadline for submitting pre-submittal questions is June 16, 2023. Questions received after this date may not receive a response. There will be no pre-bidders conference. Questions regarding the RFP may be submitted to the District via email as set forth below. The list of submitted questions with their respective answers will be posted to the District’s website as they are received but no later than June 20, 2023.
The District reserves the right to request clarification on any proposal or to ask respondents to supply any additional material deemed necessary to assist in the evaluation of the proposal. The District reserves the right to change the RFP schedule or issue amendments to the RFP at any time. The District also reserves the right to cancel or reissue the RFP.
Rejection of Proposals:
The District reserves the right to reject any or all proposals, to waive any minor informalities or irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the District.
Proposal Validity Period:
Submission of a proposal will signify the consultant’s agreement that its proposal and the content thereof are valid for 90 days following the submission deadline and will become part of the contract that is negotiated between the District and the successful consultant.
The District reserves the right to share, with any consultant of its choosing, the RFP and any resultant proposals in order to secure expert opinion.
Receipt of proposals in response to this RFP does not obligate the District in any way. The right to accept or reject any proposal shall be exercised solely by the District. The District shall retain the right to abandon the proposal process at any time prior to the actual execution of a contract with a consultant, and the District shall bear no financial or other responsibility in the event of such abandonment.
All materials provided to the District by consultants are subject to State public disclosure laws.
All material submitted in response to this RFP shall become the property of the District upon delivery and will not be returned.
Please direct any questions concerning this Request for Proposals to:
Administrator / Clerk
King County Flood Control District